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Admin Assistant needed Asap: APPLY HERE

Unit Administrative Assistant

Admin Assistant needed Asap: APPLY HERE

Melton, Eastern Cape
Job posted:

Applications close:
08/07/2019 (Midnight)

7 days remaining

Job Description

Location Profile

Keilor Heights Primary School recruits staff who:

Share a passion for teaching and/or working with children
Display a positive attitude
Relate positively to students, parents/carers and staff
Demonstrate a commitment to lifelong learning
Keilor Heights Primary School aims to fully develop each young person academically, socially, emotionally and physically so they are well-adjusted students who perform to the very best of their ability in all areas. We believe this can be best achieved in a happy, caring, safe and stimulating environment with the mutual commitment, support, and cooperation of teachers, parents, students, and the wider school community. We begin with the end in mind: every child who attends Keilor Heights Primary School will become an active learner on his or her way to becoming a successful adult.

Our school is located in the north-western suburb of East Keilor, in the municipality of Moonee Valley, approximately 16km from Melbourne’s CBD. It is situated within a quiet residential area on an attractive treed site of approximately two hectares. The school has undergone significant improvements and developments, including a BER-funded library, multi-purpose inquiry center, teacher resource room, canteen and renovation of the junior building to include six new classrooms. The grounds have also undergone beautification works, including an outdoor amphitheater, landscaping and student-produced artworks and garden sculptures.

The student population at Keilor Heights is quite diverse. Around 56 students (16%) come from backgrounds where one of 26 languages other than English is spoken at home as a first language. Future enrolments are very strong with growth across the school. In 2019, there are 23 grades and 5 specialist teachers and additional intervention teachers. The school has also heavily invested in ICT resourcing over the past three years. Each classroom is now fitted with an Interactive TV and each classroom has access to class sets of notebooks and iPads.

The specialist program includes Physical Education, Performing Arts, Visual Arts and ICT. Italian is provided for students from Prep- Grade 3. Intervention programs occur for targeted students.

Keilor Heights is a dynamic and vibrant school and has an active and supportive school community which works together with staff to support student learning and continually improve student outcomes.

Selection Criteria

SC1 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4 Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5 A commitment to professional learning and growth.


This is a full time adminstrative position working Monday to Friday from 8am to 4pm.

Undertakes routine tasks that are usually carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices. Deviation from established procedures will require reference to others for guidance and direction. Assistance is readily available when problems arise. An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others. More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1. Certification requirements may be required to legally perform specific tasks – e.g. driver’s licence, first aid, safe food handling.


Undertake clerical and keyboard duties in support of the school administration function.
Provide document preparation support.
Maintain, enter and retrieve data from the schools’ computer system.
Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
Prepare inventories, requisitions and uncomplicated documents.
Maintain and update basic written records.
Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
Make appointments and maintain diary records.
Select and use equipment in accordance with school procedures and manufacturer’s instructions.
Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognizes that the provision of family-friendly, supportive, safe and harassment-free workplaces is essential to high performance and promotes flexible work, diversity, and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff is committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
The appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department’s Human Resources website at

Apply Now

Source: Indeed

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