Executive Secretary wanted immediately: APPLY HERE
Parow, Western Cape
Position: EXECUTIVE SECRETARY (B5)
LOCATION: *CAPE TOWN
*
PURPOSE OF THE POSITION: To coordinate various departments’ office activities and provide secretarial and administrative assistance to relevant Directors and teams.
KEY RESPONSIBILITIES
Secretarial and administrative assistance which include but are not limited to calendar and meeting management; office reception and screening of calls; ordering of supplies; database updates; filing; typing; courier deliveries etc.
Booking of boardrooms
Administration of payments: complete documentation; ensure payments are correct & on time and reconcile accounts
Making travel & visa arrangements & manage Forex requirements
Typing and distribution of all management related reports
Handle all logistical arrangements related to departmental meetings; functions and events in South Africa and other African countries
General office management & ad hoc admin duties
Administrative assistance with projects when needed
JOB INCUMBENT REQUIREMENTS
Grade 12
3 years+ experience as secretary / PA to senior management
Secretarial diploma / equivalent qualification ideal
Experience in arranging overseas travel advantageous
Strong administrative skills
Excellent verbal & written communication skills (English)
Computer Literacy: MS Office Advanced level
South African Citizen
Competencies required: Honesty, Passion & Resourcefulness; Problem assessment; Planning; organizing and control; Detail Orientation; Stress Tolerance; Learning Orientation; Relationship building and Service Orientation
CLOSING DATE: Thursday, 18 July 2019
Job Type: Full-time
Experience:
Arranging overseas travel: 3 years (Preferred)
Executive Secretary: 3 years (Required)
Education:
High School (matric) (Required)
Language:
English (Required)
Apply Now
Source: Indeed