Barclays – Executive Assistant wanted immediately: APPLY HERE

Johannesburg, Gauteng
Executive Assistant(Job Number: 90240091)

Description
We are looking for an individual with high level of PC literacy (MS Office, Outlook) and Knowledge of basic financial/accounting concepts to join our Leadership, Learning and Talent Team.

You will provide organisational, administrative and logistical support to the Managing Executive or Head of the Business unit in a way that enhances the effectiveness of the Managing Executive or Head of the Business unit and the area they lead.

Key accountabilities:

Accountability: Operational Process Support
As the first point of contact for the Managing Executive or Head of the Business unit, demonstrate professional demeanor and discretion and role model Absa Values when interacting with all stakeholders, especially in high-pressure situations
Act as initial point of entry for escalated client queries. Redistribute the resolution or respond directly to the stakeholders where appropriate and report only major issues to the Managing Executive or Business Unit Head.
Take personal accountability for ensuring all complaints lodged directly with the Managing Executive or Business Unit Head are resolved.
Maintain an updated view of priority projects and initiatives underway in the business unit and provide regular updates to the Managing Exec/BU Head on progress, risks and issues.
Review financial reports prepared by line managers in the business unit and advise the Managing Exec/BU Head of substantial issues and actions that have been created to address these.
Review all new marketing and internal communication material from a style and content perspective prior to it being reviewed by the Managing Exec/BU Head and request required changes before presenting for signoff.
Support the Managing Executive or Business Unit Head’s team management including establishing regular team and 1:1 interaction for direct reports on topics including performance, development and general engagement
Take charge of general office administration including ordering of stationery and groceries, restocking printers etc.
Manage travel, cell phone, expense claims etc. (i.e. responsible for controlling signatures, taking policy into account, urgency and effecting timeous forwarding of documents) in line with Absa policies and standards.
Retrieve bank property e.g. cell phone, 3G cards, laptops, access cards etc. from direct reports as required.
Accountability: Administrative Support
Manage the diary of the Managing Executive, in an efficient manner in line with the Managing Executive or Business Unit Head’s priorities, including booking of venues, preparation of relevant meeting materials, arranging travel, and taking minutes where required.
Oversee the planning and execution of BU events for the Managing Exec/BU Head such as town halls, road shows, employee discussion forums, product launches, customer entertainment events and formal functions.
Prepare the key themes presentations and reviews for the Managing Exec/BU Head by researching and packaging detailed content. Ensure that presentations are designed to reflect the business unit’s brand and Managing Exec/BU Head’s personal style.
Accountability: Governance and Control
Support the Managing Executive/BU Head in the signoff process for risk events (losses and write-offs) by obtaining all investigation documentation and making recommendations on whether the BU should take the loss or whether it should be absorbed by a different area. Liaise with other mandate holders in the BU to ensure that they follow a rigorous process before approving write-offs.
Review all write-offs and near misses each month and provide a report to the Managing Exec/BU Head on trends identified and recommended actions.
Education and experience required
Diploma or equivalent NQF level 5 qualification

Minimum:

At least 3 years’ recent experience supporting a senior-level executive
Proficiency in all Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook
At least 3 years’ experience in Talent Management in a large complex organization or consultancy
Previous experience of successfully working in a dynamic, high demand work environment with tight deadlines, where the role required handling and maintenance of highly confidential and sensitive materials
Excellent verbal and written communication skills
Advantage
Financial industry experience
Relating and networking
Persuading and Influencing

Apply Now

Source: Indeed