Personal Assistant wanted urgently: Salary Up to R20 000 Per Month (Negotiable)
Vacancy Details
Employer: Unique Personnel
Temp Personal Assistant to MD, to do typing and minutes, and some Reception when required. Handling of Switchboard, screening phone calls, inquiries, and requests
and handling them when appropriate
Drafting documents for Managing Director
Ensure all administrative functions including minutes and correspondence are managed within time and quality requirements for the MD, drafting communications for MD
meeting and greeting visitors at all levels of seniority, handle their
inquiries, and direct them to the appropriate persons according to their needs
Conduct searches to find information, using sources as the Internet, carry out background research and present findings
Operate electronic mail systems and coordinate the flow of information both internally and within the organizations
Ensure relevant data capture, minutes of meetings and administration are completed with a meticulous level of detail
Ensure effective physical and digital filing of correspondence
Manage email inbox in and outbound responses as per MD
Compile presentations in line with requirements by the MD
Organize meetings as per requirements
Assisting the MD with project Management
Sourcing quotes, liaising with clients, capturing quotes and orders,
requesting payments from clients, placing orders, following up on
suppliers, preparing for predefined deadlines
Preparing proposals for clients maintaining schedule
Legal: Printing and filing of all legal documents as and when required
Managing travel Itinerary, making all local or international travel
bookings – flights/car hire/reservations
Review all typing, check for correct spelling and grammar, ensure that
company format policies are followed, and recommend revisions
Operate office equipment such as printers, copiers, and phone systems,
and use computers for word processing, spreadsheet, database management,
and other applications
Candidate Requirements
Strong secretarial and reception background Minimum 5 years secretarial experience an advantage Understand the administrative role and processes Exceptional interpersonal skills and customer engagement skills Demonstrate good organizational skills Time management skills Good typing and grammar skills Own car
Apply before Thursday, October 17, 2019 – 31 Days left
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Source: Careers24
