Audit Adjacencies – Senior Secretary wanted: APPLY HERE

Sandton, Gauteng
Job Description

Main Purpose of Job

To provide an effective and efficient administrative and secretarial support service to more than 1 partner

Qualifications

Diploma
Experience using the suite of Microsoft Office software, specifically Excel, Word and PowerPoint
Minimum 5 to 6 years’ experience in a similar role

Additional Information

What you’ll do / Specialized Competencies

Filing, faxing, printing, binding, photocopying of documents submitted by the business and other day-to-day administrative activities.
Order and maintain stationery and equipment supplies.
Undertake any other duty and work on ad hoc responsibilities appropriate to the post as requested by the business
Receive visitors into appropriate meeting rooms
Proactively prepare for and receive new hires in the business area (includes logistics such as office space, arranging computer etc.)
Collate statements, purchase requisitions and expense claims for the business
Relieves receptionist during lunchtime
Update contact lists by tracking new and existing clients
Manage in/pending/out trays
Assists team members as required which may result in interruptions and unforeseen deviations from plans
May be expected to work over and above the standard business hours due to the nature of the business.
Liaison with Team Leaders in the Centre of Excellence and secretaries for all work-related matters as and when required

Key Performance areas

Strategic Impact

Deals with day-to-day matters on behalf of Partners to allow their focus to be on the achievement of strategic objectives
Makes some judgements on behalf of the Partners/AD’s to redirect queries to relevant parties
Client Impact: External / Internal

Liaises directly with clients’ staff on behalf of Partners/AD’s as directed
Attends to client requests appropriately and follows up as needed
Builds professional relationships with client staff
Operational Effectiveness

Manages the planning and changes to diaries and liaises with Partners/AD’s on prioritisation
Provides Partners/AD’s with relevant support documentation as preparation for meetings, engagements, etc. and maintains a record of these for reference
Filters general information, queries, phone calls, emails, and refers to relevant individuals where appropriate
Responds to email/mail directly where possible and drafts correspondence for approval as needed
Maintains strict confidentiality of all matters relating to the daily workings of the area
Development/Growth of Team

Remains updated on issues relating to the Service Area
Focuses on own development areas
Budgets / Profitability

Drafts accurate record of invoices/PR’s and submits these timeously
Effectively uses time, equipment and resources

Leadership / Behavioural Capabilities:

Living our Purpose – Builds own understanding of our purpose and values; explores opportunities for impact
Influence – Actively focuses on developing effective communication and relationship-building skills
Performance Drive – Understands expectations and demonstrates personal accountability for keeping performance on track
Strategic Direction – Understands how their daily work contributes to the priorities of the team and the business
Talent Development – Demonstrates a strong commitment to personal learning and development; acts as a brand ambassador to help attract top talent

Apply Now

Source: Indeed