Executive Personal Assistant wanted immediately: APPLY HERE
Pretoria, Gauteng
Main activities of this position:
Direct assistance and servicing any requirements of the Directors
Secretarial support for the Directors
Undertake general word processing and excel work
Handling communications on behalf of the Directors including daily maintenance of digital diary, arranging/accepting meetings and telephone calls Maintain and manages diaries and meeting commitments
Types meeting minutes as required
Transcribe dictation
Manage aspects of team meetings including venue set up, diary notices, documentation and materials • Updates and prints marketing documents, design covers etc
Photocopying as required
Scanning of documents as required
Ordering catering
Organise printing for office stationery and business cards Office management
Organise and co-ordinate corporate travel and accommodation arrangements
Review and attend to emails
Exchange and obtain information for senior management and external clients and suppliers
Maintain appropriate levels of office supplies, stationary, office equipment including printers and photocopiers and monitors maintenance issues
Maintain confidentially and privacy at all times in respect of these and any other communications which are necessary and appropriate for the discharge of the role and responsibilities Preparation of reports and documentation management
Prepares documentation for tender, Expression of Interest and project submissions
Draft routine letters or reports
Organize and maintain correspondence and records, follows up on pending matters with some guidance
Qualifications:
Legal degree with 2 years experience or a certificate with 5 years experience
Expertise in drafting and vetting of contracts
Excellent linguistic and written skills
Drafting of litigious documents
Internet and PC proficiency with advanced MS Word, Excel & Outlook skills
Demonstrated experience with MS Word, MS Excel and related programs
Experience with diary and travel management
Experience with conference calling facilities and internal telephone transfers
Effective communication skills, including the ability to effectively communicate requests and instructions to individuals and groups
Commitment to, and enthusiasm for, client service and delivery
Possess flexibility and adaptability to manage changing work requirements and varying volumes of work
Ability to work cooperatively and effectively within the team and the organization
Ability to manage multiple tasks simultaneously, solve problems, manage and meet deadlines and maintain a high quality of work
Possess a personal presentation that reflects a professional image and the values of the organization
Apply Now
Source: Indeed
