Meeting & Events Coordinator needed urgently: APPLY NOW
POSITION SUMMARY
The position is responsible for the management of the local market Meetings and events (Internal colleagues meetings, external attendee engagements, congresses). This includes management of the event logistics, ensuring the event compliance, cost savings measurement, tracking and reporting, attendee management, client & vendor interactions. Is the local Subject Matter Expert on meetings and point of contact for any initiative and supplier performance.
POSITION RESPONSIBILITIES
Core Responsibilities:
End-to-end management of M & E activities (including compliance, logistics, payments, reporting, etc.) . This includes internal/external meetings, speaker programs and congress support as appropriate for the local market practice
Use data sources to inform stakeholders and manage suppliers: activity levels, spend, issue logs. Responsible for ensuring the accuracy and management of reports
Support creative solutions to meetings which may include virtual and other cost effective options
Ensures compliance M & Eprocesses and global policies are followed at the local market level
Interface M & Ewith other enabling departments, providing subject matter expertise for initiatives
Responsible for issue management and resolution in local market
Responsible for managing local suppliers
Follow up on local metrics and cost savings
Shares and implements best practices
ORGANIZATIONAL RELATIONSHIPS
Reports to: SSA GCO Lead
Key Interactions: BU Leads, Regional Brand Teams, other GCO teams, Procurement, Event Agency suppliers, Key Hotel Groups, AV/Production and Exhibit Agencies, Travel Company, GPO, Finance, legal, Compliance, BT
RESOURCES MANAGED
Vendor management
Works with Procurement to manage vendor relationships including MSAs, rates and terms
EDUCATION AND EXPERIENCE & E
2 years of pharma or hospitality experience;
Relevant degree/diploma
TECHNICAL SKILLS REQUIREMENTS
Proven capabilities for meetings management with a knowledge of the pharmaceutical industry and compliance.
Demonstrated ability to understand business and customer needs
strong project management and organization skills
the ability to handle multiple tasks simultaneously
can respond to tight timelines as well as the capability to interact with all levels of the organization in a professional manner
Excellent relationship management skills
Demonstrated judgment and the ability to prioritize work
Strong communication and influence skills.
Demonstrated initiative and creativity
Experience/ability to work in a matrix structure
Ability to manage multiple stakeholders
Knowledge of local market vendors/hotels/venues
Ability to manage vendors to ensure all logistics of a meeting are flawlessly executed
Flexible to adapt to changing business needs
Knowledge of the Event Management industry, ideally in a Pharmaceutical environment
Experienced in supplier negotiations
Able to demonstrate experience M & E in customer relationship management
Analytical and project management skills
Proven ability to facilitate open discussion and debate among key stakeholders and build internal and external relationships through partnering, anticipating needs, fulfilling expectations
Strong interpersonal skills are required, as well as excellent verbal communication and presentation skills
Able to work at all levels of the organization
PHYSICAL POSITION REQUIREMENTS
Extended work hours, unusual attendance requirements.
COMPETENCIES
Decision Making
Manages risk and uncertainty. Track record of good decision-making based on sound mix of analysis and judgment.
Deliver Results
Achieves results through influence in a matrix organization and leverages contributions of colleagues with diverse expertise; builds strong alliances across internal/external stakeholder groups; proactively manages governance processes
Manage Change
Ability to drive, anticipate, influence and manage change in order to deliver maximum value for all stakeholders and GCO
Collaboration & Leadership
Encourages participation and involvement by all team members; builds trust and team spirit; holds team members accountable for their work; defines success in terms of the whole team. Creates a climate in which team members strive to excel
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
Sales
Apply Now
Source: Indeed
