Warehouse Clerk needed urgently: APPLY NOW
Job Description
GRV Administration * Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. * Implement required documentation and categorisation per Group standards. * Receive and match GRV’s accurately and timeously. * Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records. * Process and capture required transactions in SAP. * Manage and address customer queries. * Match creditor’s invoices, delivery notes and GRV’s received daily as required. * Process short-supplied and over-supplied stock. * Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration * Ensure that loading documents are captured correctly * Systematically pick stock according to FEFO * Print picking, checking and loading documents * Blind checks to be conducted and balanced back to picking requirement before billing.
* Quantity picked and loaded to balance back to invoiced stock * Picked and bulk stock gets weighed and balance back to weigh bridge. * All trip sheets are printed * Check for outstanding shipments and action * Record reprinted invoice on the reprint form and file * Ensure document control is maintained until handover completed * Distribution office must be kept clean at all times * Ensure that sufficient invoice paper is available prior to billing * Ensure that Invoice printers are kept clean and report faults immediately Housekeeping * Ensure a high standard of housekeeping is maintained inside the cold room. * Maintain cleaning equipment and ensure correct storage. * Ensure that stacking is neat, square and secure. * Ensure the work area is neat and tidy at all times. * Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy. * Ensure pallet boards and pallets are removed timeously from pick levels and cold room. Cold Chain / Temperature Checking * Take daily temperatures. * Maintain records of all temperatures. * Report any problems to the Shift Warehouse Controller. * Cold Chain to be maintained at all times. * Minimise standing time outside the cold room.
* Ensure that frozen products are handled according to SOP Stock Control * Ensure products get stacked correctly and securely, i.e. light on heavy. * Ensure no products get manhandled – thrown or dropped. * Ensure no product is left outside the cold room. * Conduct spot checks on dispatching (loading). * Ensure the correct handling, storing, stacking and rotation of stock. * Minimise damage of products on receiving, in cold room and whilst loading. * Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. * Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations * Assists to prepare the warehouse for the stock count. * Ensure all damaged stock has been isolated and notes have been placed. * Ensure easy access to product for counting purposes. * Conduct daily stock counting as requested by the Warehouse Shift Controller. * Report all problem stocks to the Shift Warehouse Controller. Loading Rate Maintenance and Monitoring * Maintain and monitor the loading rate (speed and accuracy). * Complete performance sheets and record time lost or any other problems. Timekeeping * Clock in and out at correct times.
* Keep overtime at a minimum. * Report late coming to the Shift Warehouse Controller Occupational Health and Safety Compliance * Observe compliance with the health and safety regulations / ISO requirements. * Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices * Ensure loading and freezer door are kept closed. * Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. * Ensure trucks are pre-cooled. Teamwork and Self-Management * Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development.
* Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller. * Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. * Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. * Support and drive the business core values. * Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s * Availability of accurate performance indicators and metrics for warehouse * Correctly palletized and loaded stock * Internal customer satisfaction * General loading accuracy * Health and safety compliance and risk elimination * Accurate timekeeping * Deliver loading and offloading efficiencies
Duties & Responsibilities:
GRV Administration * Ensure compliance with established procedures and Company standards to maintain effective control over administrative processes. * Implement required documentation and categorization per Group standards. * Receive and match GRV’s accurately and timeously. * Match GRV quantity and value to delivery note and ensure timely input to SAP and accurate transaction records. * Process and capture required transactions in SAP. * Manage and address customer queries. * Match creditor’s invoices, delivery notes and GRV’s received daily as required. * Process short-supplied and over-supplied stock. * Ensure that all goods entering the Company, and services performed for the Company are GRV’ed. Billing Administration * Ensure that loading documents are captured correctly * Systematically pick stock according to FEFO * Print picking, checking and loading documents * Blind checks to be conducted and balanced back to picking requirement before billing.
* Quantity picked and loaded to balance back to invoiced stock * Picked and bulk stock gets weighed and balance back to weigh bridge. * All trip sheets are printed * Check for outstanding shipments and action * Record reprinted invoice on the reprint form and file * Ensure document control is maintained until handover completed * Distribution office must be kept clean at all times * Ensure that sufficient invoice paper is available prior to billing * Ensure that Invoice printers are kept clean and report faults immediately Housekeeping * Ensure a high standard of housekeeping is maintained inside the cold room. * Maintain cleaning equipment and ensure correct storage. * Ensure that stacking is neat, square and secure. * Ensure the work area is neat and tidy at all times. * Ensure waste on floors is cleaned before the end of the day and walk ways are neat and tidy. * Ensure pallet boards and pallets are removed timeously from pick levels and cold room. Cold Chain / Temperature Checking
* Take daily temperatures. * Maintain records of all temperatures. * Report any problems to the Shift Warehouse Controller. * Cold Chain to be maintained at all times. * Minimise standing time outside the cold room. * Ensure that frozen products are handled according to SOP Stock Control * Ensure products get stacked correctly and securely, i.e. light on heavy. * Ensure no products get manhandled – thrown or dropped. * Ensure no product is left outside the cold room. * Conduct spot checks on dispatching (loading). * Ensure the correct handling, storing, stacking and rotation of stock. * Minimise damage of products on receiving, in cold room and whilst loading. * Monitor stock movement at all times – i.e. receiving to cold room; cold room to loading. * Prevents overloads, short loads, and wrong loads. Conduct Stock Count Preparations * Assists to prepare the warehouse for the stock count. * Ensure all damaged stock has been isolated and notes have been placed. * Ensure easy access to product for counting purposes. * Conduct daily stock counting as requested by the Warehouse Shift Controller.
* Report all problem stocks to the Shift Warehouse Controller. Loading Rate Maintenance and Monitoring * Maintain and monitor the loading rate (speed and accuracy). * Complete performance sheets and record time lost or any other problems. Timekeeping * Clock in and out at correct times. * Keep overtime at a minimum. * Report late coming to the Shift Warehouse Controller Occupational Health and Safety Compliance * Observe compliance with the health and safety regulations / ISO requirements. * Ensure a high level of housekeeping, fire and accident prevention, safe work practices and proper job instructions. Good Handling Practices * Ensure loading and freezer door are kept closed. * Ensure a glass free area by covering glass fixtures and not allowing cups and bottles near any product. * Ensure trucks are pre-cooled. Teamwork and Self-Management * Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising, and self- development. * Gives work instructions to Loaders, Forklift Drivers, Reach Truck Drivers and Pickers in the absence of the Shift Warehouse Controller.
* Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained. * Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution. * Support and drive the business core values. * Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives. KPI’s * Availability of accurate performance indicators and metrics for warehouse * Correctly palletized and loaded stock * Internal customer satisfaction * General loading accuracy * Health and safety compliance and risk elimination * Accurate timekeeping * Deliver loading and offloading efficiencies
Minimum Requirements:
Matric, basic numeracy will be an added advantage. Studying towards a Supply Chain or Logistics qualification would be an added advantage Minimum of 1-year Warehouse or similar experience required Knowledge and Skill Behaviour Standards * Be brilliant at the basics * Face the brutal facts * Smash the silos * Lead with integrity, respect and energy * Be curious and challenge change * Take accountability for results and people Knowledge * Warehouse-based stock and handling processes * Warehouse methodologies and principles * Stock checking principles and practices * SAP * Completion of pre-vehicle checklist Skills * Computer literacy (MS Office) * Verbal and written communication * Interpersonal * Logical thinking * Basic Numerical ability / aptitude Attributes * Initiative * Tolerant of stress and pressure * Attention to detail * Deadline driven * Able to prioritise * Tolerant to working in a cold environment for a long period of hours.
Job Type: Full-time
Work Location: Multiple Locations
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-Indeed
