Personal Assistant / Office Manager needed urgently: APPLY HERE

Job details

Job Type: Full-time

Full Job Description

Job brief

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

Office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a Front Office Manager or Office Administrator is a necessity. A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities:

Serve as the point person for office manager duties including:

*      Maintenance

*      Mailing

*      Supplies

*      Equipment

*      Bills

*      Errands

*      Shopping

*      Schedule meetings and appointments

*      Organize the office layout and order stationery and equipment

*      Maintain the office condition and arrange necessary repairs

*      Partner with HR to update and maintain office policies as necessary

*      Organize office operations and procedures

*      Coordinate with IT department on all office equipment

*      Ensure that all items are invoiced and paid on time

*      Manage office budget, ensure accurate and timely reporting

*      Provide general support to visitors

*      Assist in the onboarding process for new hires

*      Address employees queries regarding office management issues

*      Liaise with facility management services

*      Plan in-house or off-site activities, e.g. conferences

Requirements and skills:

*      Proven experience as an Office Manager or Administrative Assistant

*      Knowledge of Office Administrator responsibilities, systems and procedures

*      Proficiency in MS Office (MS Excel and MS Outlook, in particular)

*      Hands on experience with office machines (e.g. fax machines and printers)

*      Familiarity with email scheduling tools

*      Excellent time management skills and ability to multi-task and prioritize work

*      Attention to detail and problem solving skills

*      Excellent written and verbal communication skills

*      Strong organizational and planning skills in a fast-paced environment

*      A creative mind with an ability to suggest improvements

*      High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Ability to commute/relocate:

Benoni, Gauteng: Reliably commute or planning to relocate before starting work (Required)

Education:

High School (matric) (Preferred)

Experience:

Administrative office procedures, practices, and equipment: 1 year (Required)

Willingness to travel:

25% (Preferred)

Application Deadline: 2022/08/17

Apply Now

-Indeed