Office Administrator needed urgently: APPLY HERE
Full job description
The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of Forestry, Fisheries, and the Environment (DFFE) and is governed by a Board. The organisation is an authoritative voice for weather and climate-related services in South Africa and is a member of the World
Meteorological Organisation (WMO) to fulfil a range of international obligations of the government.
South African Weather Service (SAWS) strives to be a Weather and Climate Centre of Excellence providing innovative solutions to ensure a weather-smart region, sustainable development, and economic growth.
The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic person to undertake the role of:
Office Administrator: OR Tambo International Airport
Total salary package: Negotiable
(Ref.WS05/082023)
Centre: Aviation Weather Centre
Job Summary:
To provide efficient Aviation related administration services to the Aviation team and their stakeholders, assist with ensuring the department’s compliance with the relevant legislation, SAWS policies and procedures, as well as the requisite Total Quality
Management processes.
Act as the first point of call when there are incoming calls from the department’s external
stakeholders
Performing day-to-day organizational support activities which are aimed at ensuring that the departmentunit is administratively functional and that strategic goals such as skills development and communication are met.
Key Performance Areas:
Administrative, operational, and any other functions as may be directed
Management of all diaries, including the scheduling of meetings electronically in available time slots
Arrangement of meetings and logistical requirements thereof
Ensure that meeting minutes are accurately captured, distributed and resolutions are implemented
Assisting with budgeting and management of the office’s finance throughout the financial period
Procurement of goods and services for the department
Coordination of income and expenses for the Aviation Weather Centre
Asset control and inventory.
Establish and maintain an effective filing system for the department
Travel & accommodation arrangements for the team
Assist the team with compliance to performance management cycles
Play an active role in the Implementation and maintenance of the Quality Management
System for the Aviation department
Liaise with internal and external stakeholders.
Minimum Requirements and Attributes:
A National Diploma in Administration or equivalent qualifications in a related field
A minimum of 2 years’ experience in a similar role
Excellent communication skills (written and verbal)
Meticulous attention to detail
Ability to work under pressure with strict deadlines.
Good interpersonal skills and stakeholder management
Please Note:
Enquiries for the above-mentioned positions must be directed to: Ms. Nokubonga Mkhize, at Tel. (012) 367 6059.
Register as user on our website using this link: https://www.weathersa.co.za/home/vacancies to apply for the above position and upload your (Comprehensive CV with certified copies of your qualifications).
Closing Date: 31 August 2023
Note: Those who have previously applied are encouraged to reapply.
Recruitment Agency applicant submissions will not be considered.
Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE
position and preference will be given to females, Africans, Indians and Coloureds (AIC).
Correspondence will be limited to short-listed candidates only. Candidates who have not been contacted within 3 months after the closing date of this advertisement, please accept that your application was unsuccessful. The organisation reserves the right not to fill this position. The South African Weather Service is an equal-opportunity employer.
Record Reference HCM-ADVERT- OFF-ADMIN
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