Assistant Officer wanted urgently: APPLY NOW
Bloemfontein, Free State
Department Afrikaans and Dutch, German and French
Assistant Officer (25 hours per week) (academic year) (post level 13)
Job ID: 3108
NB! Applications may only be submitted online. Please ensure that all relevant documentation is attached to your application. INCOMPLETE OR APPLICATIONS SENT VIA EMAIL WILL NOT BE CONSIDERED. Please note: Compile/Convert all the below documents as one document (PDF or Word), when uploading it on the online applications system.
A detailed curriculum vitae and cover letter (please note that the first three (3) referees on your CV will be contacted with regard to reference checking);
Certified copies (not older than 3 months) of all academic records;
Certified copies (not older than 3 months) of qualifications (please provide the SAQA accreditation in the case of foreign qualifications);
A certified copy (not older than 3 months) of your identity document (ID);
Proof of registration with a Professional Body (if applicable);
A copy of your driver’s license (if applicable).
Duties and responsibilities:
Capture test marks, assignments (undergraduate as well as postgraduate) and all exam marks of the department on the PeopleSoft and Gradebook systems.
Perform general office administrative duties e.g. typing letters in Afrikaans and English to internal staff, students and public, handling enquiries in Afrikaans and Dutch and English, filing, making photocopies and related duties.
Oversee internal and external exam/test moderation processes.
Liaise with lecturers regarding processes related to moderation.
Liaise with students as required.
Assist postgraduate students with online registration, title registrations, etc.
Liaise with the exam department as required.
Assist the Programme Director and the Teaching and Learning Manager with the compilation of the departmental timetable for classes, exams, as well as student registrations.
Coordinate and perform duties related to departmental tests and assignments in Afrikaans and Dutch.
Provide the Head of Department with support as required from time to time.
Perform other general office duties as assigned.
Handle Blackboard related posts in Afrikaans.
Handle RIMS information of academic staff and research associates.
Take minutes of departmental meetings in Afrikaans and/ or English when requested.
Grade 12 or National Vocational Certificate on NQF level 4.
Proven competency in Afrikaans Home Language on Grade 12 level.
One (1) year relevant working experience related to the duties and responsibilities indicated above.
Sound knowledge of the subject Afrikaans and/or Afrikaans and Dutch (second year module) on a home language competency level (grade 12 results).
Familiar with the PeopleSoft system.
Proven knowledge of Blackboard and other UFS IT-systems.
Good interpersonal and communication skills and the ability to function with ease in the University’s richly diverse working environment.
Basic computer literacy in Microsoft Word, Excel and PowerPoint.
Excellent writing and speaking ability in Afrikaans and English.
Fair understanding of Dutch.
Professionalism and balancing work and personal life.
Assumption of duties:
As soon as possible.
17 October 2019.
The salary scale is available on request.
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.
For recruitment-related enquiries, please feel free to contact 051 401 9814/9811/9848/7267 or email Recruit@ufs.ac.za and for position-related enquiries kindly contact Meiringi@ufs.ac.za in the dept.
The University reserves the right not to fill the post. The University subscribes to and applies the principles prescribed by the Employment Equity Act. Preference will be given to candidates from the designated groups, in accordance with the principles of the aforementioned act and the employee profile of the specific department/ division.
The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.
External candidates can click HERE to apply online.
UFS staff members can log onto PeopleSoft, click Self Service, Recruiting, and Careers to