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Executive Assistant wanted immediately: APPLY NOW

Executive Assistant wanted immediately: APPLY NOW

Johannesburg, Gauteng
Permanent

EA with a minimum of 3 years experience in a Consulting environment required to join a dynamic and fast-paced office.

Responsibilities:

Managing all travel booking, including flights, ground transportation and hotel bookings ensuring best scheduling and best fares;
Proactively and independently manage diaries;
Set up meetings, including phone and video conference meetings, including the coordination of times, venues, catering, etc.;
Assist with managing mentor programs involving proactively setting up of meetings with mentees or groups and following up with mentees to ensure that all relevant documentation is completed timeously;
Coordinate and assist with individual marketing initiatives as agreed with Partners and Principals including arranging client meetings and distributing firm collateral;
Submit and monitor expense claims and complete timesheets for Partners and/or Principals;
Undertake personal tasks and errands as agreed with relevant Partner/Principal to make the best use of their time;
Coordinate and execute engagement startup and follow up documents such as proposal engagement letters, engagement forms, budget revisions, contracts, rate variances;
Update Partners/Principals on the status of their engagements;
Assist with team travel where appropriate;
Assist with report production where required;
Assist with set up, catering and clean up for a client and internal events and meetings;
Assist with firm building and client functions such as mid-year & year-end functions, marketing, and alumni events, training, etc.
Ensuring office space and meeting rooms are kept neat and tidy at all times;
Assist with answering phones and welcoming visitors and clients;
Work as a team with other Executive Assistants to cover busy periods and peers who are on leave;

Requirements:

Administration/Secretarial training preferred;
Minimum of 3 years’ experience in a senior administrative support role in a consulting or professional services environment, working for senior-level management;
Solid knowledge of Microsoft Office applications;

Skills required:

Strong organizational, communication, and interpersonal skills; pro-activeness and attention to detail; poise, presence, and professionalism; customer service orientation; ability to establish relationships at all levels of seniority within the organization.

PLEASE NOTE THAT APPLICATIONS FOR THIS ROLE CLOSE AT 10 AM ON FRIDAY THE 8TH OF NOVEMBER

Please visit our website, www.Manpower.co.za to submit your CV directly or to view other jobs.

Please note that, if your skills and experience do not match the requirements of this job, we will place your CV on our database and contact you as soon as a suitable position becomes available. You are also welcome to contact us to discuss other job opportunities.

Ad visible until 30 November 2019

Apply Now

Source: Indeed

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