Office Coordinator wanted urgently: APPLY HERE
Northern Suburbs, Western Cape
Our client, a Cape Town-based research, design and development firm with services that include hardware and software solutions, is looking for a well-presented Office Coordinator to be responsible for day-to-day office administration and front desk reception, overseeing office services, purchasing of office supplies, facility maintenance, and other related functions. The holder of this position is also responsible for providing administrative support to the Personal Assistant and the admin team.
DUTIES:
Opening and closing of offices.
Switchboard and front desk reception duties.
Welcome guests and provide refreshments.
Manage boardroom bookings.
Ensure printers are in working order and fully stocked.
Order company stationery and groceries and conduct monthly stock takes.
Maintain and update attendance register and keep a leave schedule.
Assist with arranging staff functions and events.
Coordinate the daily schedule for the Office Driver/Handyman.
Arrange and coordinate any office maintenance and repair work as delegated.
Complete daily office cleanliness checklists.
Arrange flight, car and accommodation bookings when needed.
Arrange and coordinate gardening services, office plant care, and office PC cleaning.
Courier coordination and recon of monthly courier statements to submit to Admin Coordinator.
Provide HR with an updated contact list on a monthly basis.
Carry out assigned health and safety tasks.
Any ad hoc duties that may arise.
REQUIREMENTS:
Grade 12 or equivalent certificate essential.
Relevant Diploma in Office Administration or similar will be advantageous.
Minimum 1 to 2 years’ relevant experience.
Computer literate in MS Office – Word, Excel, PowerPoint, internet, and email.
COMPETENCIES:
Good telephone manner.
Excellent interpersonal and communication skills.
Strong administration skills with attention to detail.
Ability to prioritize and multi-task.
Bilingual (English and Afrikaans).
Able to take initiative.
Listening skills.
Problem-solving skills.
Ability to adapt well to change.
While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.
COMMENTS:
When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Please e-mail a word copy of your CV to chantelle@datafin.com and mention the reference numbers of the jobs.
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Source: Indeed
