Finance – Procurement Supervisor wanted: APPLY HERE

SA JobsJuly 10, 2019

9 5 minutes read

Johannesburg, Gauteng

Puma Energy is a global integrated midstream and downstream oil company active in close to 45 countries. Formed in 1997 in Central America, Puma Energy has since expanded its activities worldwide, achieving rapid growth, diversification and product line development. The company directly manages over 7,500 employees. Headquartered in Singapore, it has regional hubs in Johannesburg (South Africa), San Juan (Puerto Rico), Brisbane (Australia) and Tallinn (Estonia).

Puma Energy’s core activities in the midstream sector include the supply, storage and transportation of petroleum products. Puma Energy’s activities are underpinned by investment in infrastructure which optimises supply chain systems, capturing value as both asset owner and marketer of product. Puma Energy’s downstream activities include the distribution, retail sales and wholesale of a wide range of refined products, with additional product offerings in the lubricants, bitumen, LPG and marine bunkering sectors. Puma Energy currently has a global network of over 2,000 retail service stations. Puma Energy also provides a robust platform for independent entrepreneurs to develop their businesses, by providing a viable alternative to traditional market supply sources.

Job Description:

Main Responsibilities 

Ensure the business has timely supply of goods and materials it requires 

Demonstrate value for money for the company in the country when money is being spent with suppliers 

Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country 

Planning, Operations and Monitoring 

Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country 

Proposes, negotiates, and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives 

Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders) 

Is responsible for controlling the supplier’s payment terms under Procurement scope 

Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls 

Perform price benchmark to ensure that Puma Energy prices are consistent within the market 

Sourcing and Negotiation 

Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company 

Lead multi discipline teams in charge of negotiations for his / her country 

Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy 

Identify, propose and lead savings initiatives related to:

o Technical requirement (e.g. standardization, value engineering)

o Volumes (e.g. consolidation / rationalization)

o Vendors market (e.g. new vendors sourcing)

o Price (e.g. payment terms, warranty, lump-sum, life cycle) 

Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of company’s procurement policies 

Propose, validate, initiate and follow-up vendor qualification request (KYC) 

Build / maintain a network of contacts and develop top country Procurement relationship with suppliers 

Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy 

Selecting suppliers and contracting 

Define / propose short lists of vendors for RFP or for RFQ 

Pilot and organize RFQ 

Negotiate commercial terms of contracts 

Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements) 

Cooperation with the Legal department for all contracts 

Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders 

Monitor and report on contract’s performance and savings 

Organize contract reviews during execution of contract / return on experience at the end of contract 

General Management 

Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team 

Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management 

Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision making processes 

Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Key Responsibilities:
Main Responsibilities 

Ensure the business has timely supply of goods and materials it requires 

Demonstrate value for money for the company in the country when money is being spent with suppliers 

Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country 

Planning, Operations and Monitoring 

Proposes negotiates and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives 

Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders) 

Is responsible for controlling the supplier’s payment terms under Procurement scope 

Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls 

Perform price benchmark to ensure that Puma Energy prices are consistent within the market 

Sourcing and Negotiation 

Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company 

Lead multi discipline teams in charge of negotiations for his / her country 

Creatively explore different alternative approaches in negotiation agreements to achieve greatest cost reduction for Puma Energy 

Identify, propose and lead savings initiatives related to:

o Technical requirement (e.g. standardization, value engineering)

o Volumes (e.g. consolidation / rationalization)

o Vendors market (e.g. new vendors sourcing)

o Price (e.g. payment terms, warranty, lump-sum, life cycle)  

Propose, validate, initiate and follow-up vendor qualification request (KYC) 

Build / maintain a network of contacts and develop top country Procurement relationship with suppliers 

Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy 

Selecting suppliers and contracting 

Define / propose short lists of vendors for RFP or for RFQ 

Pilot and organize RFQ 

Negotiate commercial terms of contracts 

Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements) 

Cooperation with the Legal department for all contracts 

Manage contracts / issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders 

Monitor and report on contract’s performance and savings 

Organize contract reviews during execution of contract / return on experience at the end of contract 

General Management 

Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team 

Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management 

Have clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision-making processes 

Understanding the main difference business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Requirements:

Work Experience:

Business Administration/Management

Education:

Diploma

Skills:

Strong negotiation and sales skills

Languages:

English