Administrative Assistant urgently wanted: APPLY HERE
Johannesburg, Gauteng
Permanent
Intra Design is a fast-growing Commercial Interior Design firm. We specialize in commercial office space planning, interior design, and fit-out of office space across South Africa.
We’re looking for an experienced administrative professional to be part of a growing Design department who is a collaborative professional and possesses the expertise necessary for this role.
As an administrative assistant, you will be an essential member of Intra_Group’s Design Team and will be responsible for:
Support design leadership
Calendar management including scheduling travel. Coordination of meetings which can include working with external consultants
Screen phone calls/route callers to the appropriate party
Timesheet entry
Assist with meeting minutes
Assist with coordination of travel accommodations
Create and submit expense reports
Meeting coordination and set up, including scheduling conference rooms
Coordination and planning of group events, training sessions and/or off-sites
Facilitate and track quotes issued, including follow up on invoices and payments
Create and maintain design database (vendors, consultants, etc.)
Interface with design vendors, including maintaining and assisting with the organization of the design library
Greet and assist visitors
Opening, sorting and distributing mail.
Assist with reports and presentations
Review all studio expense reports, and route for signature and processing
General administrative support
Maintain team directory
Maintain polite and professional communication via phone, email & mail
Manage pipeline We are looking for an administrative assistant with:
Strong attention to detail, grammatical skills and proof-reading ability. Excellent written and verbal communication skills.
Ability to clearly articulate a point of view verbally and in writing and quickly grasp business objectives and strategies
Individual must be professional and positive in nature, energetic, and self-motivating.
Outstanding prioritization and organizational skills with the ability to multitask to meet tight deadlines. Attention to detail and problem-solving abilities are required.
Capable of thriving in a fast-paced, team-oriented environment. Strong relationship building and team skills.
Self-starter who can work with various levels of supervision and is flexible with changing priorities.
Exceptional computer skills with knowledge in Microsoft Word, Excel, Outlook,
PowerPoint. Adobe Photoshop and Adobe Indesign and graphic presentation skills are a plus.
The minimum requirements:
Three years of experience as an administrative professional in a similar industry.
Apply Now
Source: Indeed
