Receptionist wanted immediately: APPLY NOW

Job Type: Full-time

Full job description

Duties and responsibilities:

• Receive and assist clients upon arrival at reception.
• Advise relevant party of client’s arrival.
• Reserve conference rooms for meetings and lunches.
• Maintaining the electronic diary for all conference rooms
• In the absence of the Client Liaison Officer, provide the Admin Manager with a usage report monthly.
• In the absence and together with the Client Liaison Officer, Ensure the rooms vacated after a consultation is neat and in order.
• In the absence of the Client Liaison Officer, ensure stock is taken by the Main Kitchen of conference room fridges and ensure that it is stocked up each morning.
• Responsible for ordering refreshments for clients and ensuring the conference rooms are clean and neat after consultation.
• The intercom system and the parking boom gates allow clients to enter the parking areas.
• Issue the client with a parking exit card upon arrival, monitor and ensure all access cards issued to reception by security daily are accounted for.
• Issue of visitor access cards, record the information in an access card register. Ensure daily each card is accounted for before close of business.
• Any visitor card unaccounted for at the close of business, the onus rests with reception to notify both the
• Client Liaison Officer and Admin dept telephonically followed by an e-mail so that the access can be deactivated immediately.
• Receive and sign acknowledgement of receipt of all services.
• Record in a register and distribute services, to the partner/person concerned asap. Ensure that all recorded services are signed for each day.
• Report malfunctioning lifts, boom gates and turnstiles to the Operations Service dept via technical desk in Admin.
• Issue and manage parking Cards.
• Ensure that reception and conference rooms are always neat and tidy, this includes the reception desk.
• Monitor the flowers delivered to the reception area, and report wilting flowers to both the Client Liaison Officer and Procurement Officer in the Admin dept.
• Monitor the Coffee room and keep clean, ensure there are always clean cups and sufficient milk, sugar at all times.
• Report malfunctioning coffee room machine to the technical person in Admin.
• Alternate Working hours is: 07:30 – 16:30 / 08:00 – 17:00

Skills and knowledge

• Fully bilingual person with excellent communication, telephone and people skills
• Ability to work independently use initiative and be able to work under pressure while keeping calm
• Ability to prioritize and multi task.
• Exceptional organizational skills
• Knowledge of Outlook

Qualification/s

• Matric/or equivalent qualification
• Secretarial Diploma/Certificate (preferably legal)
• 2+ yrs relevant experience as a secretary
• Relevant experience in reception is advantageous

Apply Now

-Indeed